standinfor.me

Email templates · Real estate agent

Email template to request a home showing from a real estate agent

You saw a home online and want to walk through it. The person to write to is the listing agent, the agent hired by the seller to sell the house, whose name and email are on the listing. If you already have a buyer's agent (an agent who works for you), that person normally sets up showings, and you would send this to them instead. A short email works better than a call because listing agents juggle many properties and respond in gaps between appointments. It also lets you say up front the two things that get a fast yes: that you are pre-approved for a mortgage (a lender has reviewed your finances and stated how much it would lend you) and when you can come.

Before you send

  • The property address and the listing number or link, so there is no confusion about which home.
  • Two or three windows when you can visit. Sellers often need a day's notice to leave the house, so offer times at least a day out.
  • Your financing: a pre-approval letter from a lender, or a note that you are paying cash. If you do not have a pre-approval yet, say you are working on it; many agents will still show you the home.
  • Whether you have a buyer's agent. If you tour with your own agent, expect to sign a written buyer agreement with them before the first showing; that has been standard practice since 2024.
  • Any specific questions, like whether the home is under contract already or when offers are being reviewed.
Subject Showing request for [property address] 
Hi [listing agent name],

I'm interested in seeing [property address], listing number [MLS or listing number], and would like to schedule a showing.

I'm available [day and time], [day and time], or [day and time]. If none of those work, let me know what does. [One sentence on how you are paying: pre-approved with a named lender for an amount that covers the asking price and able to send the letter, a cash buyer, or still getting pre-approved.] [One sentence on representation: that you are not working with a buyer's agent, or the name and brokerage of the agent you have copied here.]

Two quick questions if you have a moment: is the home still available, and is there a date by which the seller is reviewing offers?

Thanks, and I look forward to seeing it.

Thanks,
[Your name]
[Your phone number]

Everything in brackets is yours to fill in. Keep the rest as it is or change the tone to match how you write.

After you send

  • A responsive agent confirms a time within a few hours and may send a lockbox or gate code, or meet you there. Reply to confirm and arrive on time; showings are booked in tight windows.
  • If the agent asks you to sign a buyer agreement with them before they will show you their own listing, that is them offering to represent you as well as the seller. You do not have to accept it for a showing. Ask politely whether you can view the home as an unrepresented buyer.
  • No reply within a business day is common with busy agents. Send one follow-up, then call the brokerage's main line and ask for the showing desk.
  • If the home is already under contract, ask to be told if it falls through, and move on. Do not wait on it.

Or don't send it yourself

Forward the job to myagent@standinfor.me and let StandIn run the whole thread.

StandIn is an email assistant that handles conversations with businesses for you. You write it one email saying what you need. It writes to the business, waits for the answer, follows up when they go quiet, pushes back on the number when it should, and brings the results back to your inbox for you to decide. You don't need to install an app or sign up. The first email you send is already the start of the task.

Hand this to StandIn opens an email to myagent@standinfor.me with the job already written out

To myagent@standinfor.me Subject Set up a home showing for me 
Hi StandIn,

Please schedule a showing of a home I found and get a couple of questions answered.

The home: [address, listing number or link, and the listing agent's name and email].
When I can go: [days and times].
My financing: [pre-approved with a lender, cash, or working on pre-approval].
Representation: [I have a buyer's agent, name and email / I do not have an agent].
Questions: [is it still available, when are offers reviewed, or anything else].

If the agent does not reply within a day, follow up with the brokerage, and confirm the time back to me once it is set.

Thanks,
[Your name]

Related templates